Case Study
Optima partnered with Anqora to transform its procurement and finance operations, achieving significant cost savings, operational efficiency, and enhanced compliance to support sustainable growth in the healthcare sector.
Optima, a growing healthcare organization, aimed to strengthen its procurement and finance operations to drive cost savings, enhance compliance, and support long-term growth. Recognizing inefficiencies in its decentralized processes, Optima partnered with Anqora to design and implement a structured transformation initiative.
This project demonstrates what can be achieved when a forward-thinking organization partners with expert advisors to transform operations. Optima’s leadership and commitment to operational excellence, combined with Anqora’s guidance, resulted in significant cost savings, improved efficiency, and enhanced compliance, positioning the company for sustainable growth and long-term success.
$1.7M
Saved through procurement efficiencies
50%
Reduction in facility costs
40%
Reduction in financial close cycle
IMPACT
By transforming fragmented workflows into streamlined, transparent processes, we helped our client gain $1.7M in savings and cut the financial close from 7 days to just 3–5, making their reporting faster, easier, and more reliable.
THE CHALLENGE
Optima faced a complex operational environment defined by fragmented workflows and limited financial visibility. Multiple disconnected systems made it difficult to access accurate, real-time data, while unstructured procurement processes led to unnecessary spending and reduced cost control. Without centralized oversight, administrative workloads grew, increasing compliance risks and inefficiencies across departments.
At the same time, the organization’s existing technology was underutilized. Manual intervention was often required to bridge gaps between disconnected tools, and inconsistent inventory and purchasing practices created further operational delays. Recognizing these issues as opportunities rather than obstacles, Optima set out to simplify its operations, enhance visibility, and build a scalable foundation for sustainable growth.
OUR APPROACH
Optima launched Project Optimize, a structured initiative to transform procurement, finance, and operations. The approach focused on three pillars:
Cost reduction strategy
By consolidating suppliers, standardizing contracts, and managing low-value transactions, Optima streamlined procurement and payment processes, strengthening supplier relationships and boosting efficiency. These efforts delivered $1.7M in cost savings across credit card fees, medical supplies, and facility operations.
Operational improvements
Optima enhanced operational efficiency by streamlining the procure-to-pay process, reducing manual approvals, and strengthening financial controls. By integrating technologies such as UiPath, FloQast, Raindrop P2P, Asana, and Sage Intacct ERP, and centralizing inventory management, the company improved spend visibility and prevented supply shortages.
Governance & compliance strengthening
Optima strengthened governance and compliance by formalizing procurement policies, defining roles and responsibilities, and enhancing contract and risk management. Centralizing finance and procurement functions improved visibility, control, and strategic alignment across the organization.
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