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Optima Dermatology · Healthcare services
Procurement and close rebuilt for a growing practice platform.
Optima, a growing dermatology platform, partnered with Anqora on Project Optimize — a structured transformation of procurement, finance and operations.
$1.7M
savings from consolidation and renegotiation
7 → 3–5
days to close
The situation
What we walked into
Fragmented workflows and disconnected systems made accurate, timely data hard to get. Unstructured purchasing drove unnecessary spend, and manual work bridged the gaps between tools.
Inventory and purchasing practices varied by practice, creating delays and compliance risk.
What we did
Key actions
- Consolidated suppliers and standardized contracts across credit-card fees, medical supplies and facilities.
- Implemented a structured procure-to-pay model with fewer manual approvals and stronger controls.
- Centralized inventory management to improve spend visibility and prevent shortages.
- Integrated finance and automation tools to support a faster close.
- Formalized procurement policy, roles and contract and risk management.
Outcomes
| Initiative | Result | Status |
|---|---|---|
| Supplier consolidation & renegotiation | $1.7M in savings | Delivered |
| Facility costs | 50% reduction | Delivered |
| Monthly financial close | 7 days to 3–5 days | Delivered |
Systems and tools: Sage Intacct, FloQast, UiPath, Raindrop, Asana.
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